Campus CEO Training
Welcome to The Scholarlyy Elite
First of all, congratulations for being chosen for this position. We don’t hand this job out lightly. We hand pick only one student at your school, and that’s you. We are stoked to have you join our team, and even more excited to see what we can accomplish together.
While you’re making money with Scholarlyy, you’ll also be getting a pretty kickass resume builder for your future dream job. And who knows, maybe we’ll even hire you on full time after you graduate. I mean let’s be honest, who doesn’t want to work for a sexy startup?! We have careers in marketing, advertising, finance, accounting, PR, communications, web and mobile development, graphic design, market research, blogging, etc…
But for now, let’s focus on your job at hand.
What are your job responsibilities as the Campus CEO?
A Scholarlyy Campus CEO is the leader and operator of Scholarlyy on a college campus. The main duties of the Campus CEO are:
1. Manage the team of campus runners at your school.
2. Find and collect boxes for shipping
3. Collect all books from all campus runners.
4. Ship all books at the end of finals week.
So let’s dive into each responsibility. If at any point you have questions, simply text or email your supervisor:
I. Manage Runners
This sounds a bit more intense than it actually is. In fact, this won’t take you much time or effort at all. Essentially, you’re responsible for making sure all runners are sufficiently stocked with flyers during the last week of regular classes.
Also, since you’re our main guy or gal on campus, please be our eyes and ears on our runners. If you suspect any suspicious activity regarding runners not showing up for work, lying, cheating, stealing, etc… you’re to report this to your supervisor immediately. We will handle this directly, so please do not take matters into your own hands. Just simply pay attention to what’s going on around you, and if you’re on your way back from class or passing through, check in on runners to see how they’re doing.
If runners have any questions, you’ll be the person to answer these. If you don’t know the answer, contact your supervisor and they’ll take care of it.
II. Find, source, and collect boxes
Before the final 2 weeks of the semester, you’ll be responsible for finding and sourcing boxes for shipping. Where do you look? Different cafeterias on campus, local businesses or grocery stores, greek houses, campus organizations, etc…
You’ll want to find mostly small to medium size boxes to fit about 5-15 books in each, and then a few large boxes that can fit 20+. To be safe, try to find about 15-20 small to medium sized boxes, and about 5 large boxes. If you’re on a larger campus, you may want to think about getting more, or at least have a place set up where you can get more if necessary.
III. Collect Books From Runners
As you know by now, campus runners are in charge of picking books up from students. But what exactly do the runners do with the books after they get them? That’s where you come in. You are in charge of coordinating the process of getting those books into your possession. Most campus CEO’s simply have their runners drop the books off at their place of residence after each pickup.
If the runners don’t or can’t drop off immediately following the exchange, it’s your responsibility to coordinate a time and place to pick those books up or have them dropped off. We recommend having your runners drop it off, that way it’s easier for you.
IV. Ship Books
a. Organize into piles
This is perhaps one of the biggest parts of your job as the campus CEO. When you receive all the books from campus runners over the course of the two weeks, you’ll now be in charge of sorting, packing, and shipping books off to our partners and to our location in Kansas City, Missouri.
Each book you receive should already be marked with masking tape or post it notes indicating the book’s ID. Each book will be shipped to a specific partner, so you’ll need to make sure these go into the right piles.
You’ll be sent a few various spreadsheets which indicate which books go where. The fastest way to do this is to “command-F” (mac) or “CTRL-F” (pc) on your keyboard, type in the book ID, and see which column the book falls under. For example, if K-92 falls under the Textbooks.com column, place it in the respective pile and mark the book off the spreadsheet. The most efficient want to mark is to use color codes and highlight the cell green, indicating you’ve already located the book.
b. Check conditions – check for binder-books
As you are organizing the books, be absolute certain that each book passes a condition inspection. To review condition specifications, see the campus runner training. The runners are supposed to check condition upon pickup, but this is the second part to make sure it’s been double checked. You don’t need to spend a great deal of time looking through each book, but just keep an eye out for books that aren’t in excellent or very good condition. If the book does not meet inspection, or if it’s brand new, it MUST go in the Amazon pile. This will make more sense later.
Occasionally, you’ll come across binder books. Most students sell these with the binder intact. Please listen closely. ALL BINDER BOOKS GO TO AMAZON PILE. We do not sell binder books to other partners, even if they are marked in the spreadsheet to do so. Binder books come to our facilities in Kansas City.
If you will be shipping the Amazon books to our location in Kansas City, all binder books must be removed from their binders and tightly wrapped in Saran wrap. However, if you plan to drive the books to Kansas City, leaving them in their binders is perfectly fine.
c. Print packing slips + shipping labels
Once you’ve organized books into piles and checked condition, you’ll need to print the packing slips for each individual pile. Each one will go to a different location, so each will need packing lists and shipping labels. Amazon pile will NOT have a shipping label because it comes to our facility in Kansas City.
You’ll be emailed each of these items. The spreadsheet will indicate what the attachment name is, so find the respective pile it goes with. Each pile should have a packing slip and shipping label. This may sound confusing now, but it will make more sense once this email comes.
Place all the piles of books into a matching sized box. Be sure to tightly pack the books so they do not move around in transit. You may need to grab newspaper to fill in the holes. Please do not use packing peanuts or anything like it. Old paper is perfect!
The packing slip goes inside the box and the shipping label is to be taped on the outside of the box. Most attachments will have further directions for this, but as a general understanding, this should suffice.
d. Ship books + Buy Packing Tape
Once all books are in their boxes and ready to go, tape all the shipping labels on the outside of the box. To do this, cut out the shipping label on the printout, place label on top of box, and use clear packing tape to secure it. You’ll need to buy clear packing tape for this – which can be found at any Wal-Mart, Target, Office Depot, or office supply store. Buy it, take a picture of the receipt, send it to your supervisor, and you will be reimbursed.
Take the boxes to each respective shipping location – Fedex shipments go to Fedex, USPS to USPS, and UPS to UPS. All you’ll need to do is drop the boxes off at the counter and collect a receipt. There will be no charge. Ask for a receipt, snap a pic of it, and send it to your supervisor.
Last but not least, if you’re driving the Amazon pile to Kansas City, make sure you secure the books in you car safely. If shipping, the same guidelines apply above.